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Challenges faced in Education

Educational Institutions are facing challenges in proper organized communications to all stakeholders, including students, teachers, parents, staff and donors, etc. They also need to deal with complex and time consuming works. Data World’s Education Solutions are well-positioned to face these challenges with you by delivering a comprehensive application designed for Education like yours. Our solutions including Purchasing and Tendering Management, Accounting and Financials, Event Management, Recruitment Management, as well as Human Resource Management (HRM) fit perfectly for schools, colleges, universities, education or training centers.


Solutions for Education
Purchase Management

Strengthen vendor relationships, interaction with streamlined purchasing

Make the right decisions sooner by automating—and adding visibility—to every facet of your purchasing process. Our Purchase Management solution keeps you in sync across purchase requisitions, purchase orders, receipts, invoices, and returns to save you time. All that transparency means everyone works from the same, real-time intelligence.


Purchase Order

The core component of an effective purchasing system, Purchase Order fully integrates with Accounts Payable, Inventory Control and Order Entry to power up efficiency, maximize savings and enhance vendor and customer relations.

  1. Track your top vendors to get the best price, terms and delivery.
  2. Automatically update active, standing, future and blanket purchase orders.
  3. Combine multiple purchase orders on a single receipt and multiple receipts on a single invoice.
  4. Support various costing methods, such as Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, and Last Unit Cost.
  5. Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.


Purchasing and Tendering for School

Streamline Purchasing and Tendering Process

Make the right decisions sooner by automating—and adding visibility—to every facet of your purchasing and tendering process. Our Purchasing and Tendering Management is designed to enable education sector to effectively manage all purchase requests, contracts, quotes and tenders. All that transparency means everyone works from the same, real-time intelligence.


School Purchase System


  1. Provide available department budget information per school year
  2. Provide available funding information per school year
  3. Control the numbers of quotation by the purchase amount
  4. Two levels of purchase approval
  5. Departmental approval flow is provided
  6. Allow user to upload quotations and unlimited supporting documents of each purchase case
  7. Log approval history provided
  8. Purchase request form is provided

School Tender System

  1. Two levels of tender amount setting for required committee member in the tender process
  2. Automatic tender process when the purchase meet the tender amount requirements
  3. Tender templates provided
  4. Allow user to upload tender documents
  5. Allow to import committee members’ information to the system for easy maintenance
  6. Email alerts for each tender status
Accounting and Financial Management

Effectively Manage Your Accounting and Financials

An effective accounting / financial management application offers better decision-making capabilities, accurate information and control, improves cash flow and paces with organization growth. From basic features such as creating and issuing purchasing orders, handling invoices, managing budget to complex project-based accounting, Data World provides a range of scalable, web-based, proven and award-winning accounting and financial solutions that assist organizations to operate efficiently, comply with fiscal regulations, underpin strong organization governance and drive organization performance.


Comprehensive accounting and financial management

  1. General Ledger
  2. Accounts Payable
  3. Accounts Receivable
  4. Bank Reconciliation
  5. Check and form printing


Effective Budgeting and Planning
With more control over your budgeting and planning process, you can create effective, more accurate budgets and forecasts, and render a true analysis of organization performance.

  1. Manage payables with ease
  2. Get paid faster
  3. Bank reconciliation in minutes
  4. Allow users to further understand the organization’s financial status by multi-dimensional analysis
  5. Drill-down financial and management reporting tool
Event Management

A Comprehensive Solution for Your Events

An invaluable tool for Education Institutions, Event Management helps you to plan, execute and measure the success of every event. With our powerful solution, you can handle the entire event lifecycle from start to finish, including targeted event email campaign, social media engagement, comprehensive contact profile records, event budget management, event analytics and reporting etc.

You have the tools at your fingertips to effectively and efficiently execute your events

  1. Plan, execute, and evaluate the success of your events with ease
  2. Provide end-to-end visibility of your event management
  3. Create electronic newsletter and email them to your subscribers
  4. Create fully automated campaigns with behavior-triggered messaging and optimize send times
  5. Enable your workforce to access information anytime, anywhere with mobile access
  6. Reduce duplication of data and work by giving employees a means of updating a single, central database
  7. Make more informed decisions by providing management a better view of event management.
Recruitment Management

The cost and difficulty on recruiting a right staff are rising nowadays. Education sector is facing the challenges in making the recruitment process fast, easy and cost-effective. We understand all these challenges and have thus developed Recruitment Management Solution for Educational Institutions to effectively manage the recruitment. 

Powerful Capabilities:

  1. User-defined interviewers’ group is applied
  2. Group relationship of interviewers is provided and could be easily uploaded by Excel
  3. Support new post or replacement post recruitment
  4. Interviewer’s information is stored in the system
  5. Two-phase interview with interviewer’s information and interview date
  6. Two levels of recruitment approval
Analytics and Reporting

Gain better visibility to make fast, effective decisions

With Analytics and Reporting, you can automatically run and distribute fully customizable reports in Microsoft Excel, so you spend more time analyzing the data, and less time locating and preparing it. You have the choice to either customize the ready-to-use reports or create new reports to suit your unique requirements, ensuring that visibility of your information is always just a click away.

With Analytics and Reporting, you could enjoy benefits including,

  1. Software that suits your needs
  2. Better insights for more informed decisions
  3. Save time with report automation
  4. Reports are ready to use
  5. Complete control over your finances
  6. Complete control over the level of detail in reports
  7. Automated report distribution
Human Resource Management (HRM)

Specific HRM Solution for Education; Solve Complicated HRM Problems

Human Resource Management is not easy in Education. It is necessary not only to fully comply with Hong Kong employment regulations such as EAO (713) & 418, but also to manage and handle payroll of teaching and non-teaching staff in accordance with particular Pay Scales. Data World understands the HRM requirements and challenges of Education sector, and has thus developed an industry-specific solution to help you meet all these challenges. 

Powerful Capabilities:

  1. Support user-defined Pay Scale
  2. Support integration with different attendance systems
  3. Full compliance with HK Employment Ordinance , such as EAO (713) , 418 and Statutory Minimum Wage (SMW)
  4. Automatic Payroll and Back Pay calculation according to user-defined payroll policy settings
  5. Support multiple employment types
  6. Support Funding Source Allocation
  7. User-defined Report/Query Tools
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