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Property Management

Challenges faced in Property Management 

Managing multiple buildings and investments is a common theme for today’s property management firms. Without accurate data that provides deep visibility, you may run the risk of lowering your net operation income and ultimately reducing the return.

Understanding the complex and varied business requirements of property management industry, our Total Property Management Solution, DW-PMS connects your entire operation with a single, integrated solution that provides you with greater visibility, making it easier to share information and communicate. The solution contains powerful tools  to help you see your business in a new way so you can improve productivity, envision success, and accelerate growth.


Solutions for Property Management
Property Management
  1. Leasing Management

Quick Settlements through Complete Control of Contracts & Leases

A lease is always created in connection with a contract (Tenancy agreement). DW-PMS provides a powerful and comprehensive lease administration functions and features available in the market to provide you with fast and reliable lease management capabilities such as tenancy contracting, rental tabulation and real-time data analysis, etc. As a result, the company will be able to achieve a highly automated leasing management process regardless of the number of properties, size or locations. DW-PMS helps to keep track of fine details of each tenancy transaction and activity. With accurate tenancy record, it is easier to achieve optimal customer service-level.


  1. Billing and Payment Management

Automatic Rent Calculation

DW-PMS facilitates rent calculation which can be generated automatically based on lease terms, service charges and settlements with consideration of rent-free period, deposit and prepayment. You may also set each recurring charge to be billed monthly. Through DW-PMS, you can transfer the billing and payment data to your financial system general ledger module for generating further financial report analysis. DW-PMS can also produce detailed tenant aging report and reminders which are important for payment collection process control. It provides detailed information about invoices, both open and closed. When the customer remits payment, it tracks all payments and partial payments against the invoices to which is applied.


Car Park Rental Management

Optimize Your Operation Performance

DW-PMS helps you handle lease contracts and calculate rental charges, services and fees for maintenance, as well as related payments. With DW-PMS, you can create multiple car park rental reports such as monthly payment report, receipt report, monthly over-due report, space and car registration report etc. The information such as payment address, task, status history, payment frequency and data control of lease changes are also provide to deliver you a 360∘view of your business so as to optimize your operation process and performance.


e-Procurement Management

Streamline the Procurement Process

Through the single integrated platform, our e-Procurement system simplifies the purchase process. It also provides properties with a significant increase in system functionality coupled with a solution that is scalable to each brand’s specific requirements. DW-PMS enables transparency of cost comparison, material management, storage, logistic arrangement, etc. to achieve cost and efficiency optimisation, as well as increase productivity through the streamlined process of approval workflow.


Vendor Portal

Evaluate Vendor Performance; Achieve Greater Efficiency in Tender Process

The Vendor Portal allows you to evaluate vendor performance and gain insight you need in real-time by generating reports by vendor or facility, as well as reports combining all staff and vendor activities. Our e-Tender system is a solution for all the tendering automation need for any organization. It can handle any type of tendering process and depending upon the requirement that the organisation can set own different rules for the tenders and ask for the quotations. The system can release unlimited number of the tenders as well as tender applications.


Accounting and Financial Management

An effective accounting / financial management application offers better decision-making capabilities, accurate information and control, improves cash flow and paces with company growth.   From basic features such as creating and issuing purchasing orders, handling invoices, managing budget to complex project-based accounting, Data World provides a range of scalable, web-based, proven and award-winning accounting and financial solutions that assist organizations to operate efficiently, comply with fiscal regulations, underpin strong corporate governance and drive enterprise performance.


  1. Comprehensive accounting and financial management

- General Ledger

- Accounts Payable

- Accounts Receivable

- Bank Reconciliation

- Check and form printing

- Multicurrency Support

- Consolidated financials across multiple companies

  1. Effective Budgeting and Planning

With more control over your budgeting and planning process, you can create effective, more accurate budgets and forecasts, and render a true analysis of enterprise performance.

  1. Manage payables with ease
  2. Get paid faster
  3. Bank reconciliation in minutes
  4. Allow users to further understand the corporate’s financial status by multi-dimensional analysis
  5. Drill-down financial and management reporting tool
  6. Easily manage multiple companies
  7. Simplify international commerce and user support


Business Intelligence (BI)

Gain better visibility to make fast, effective decisions

Intelligence Reporting gives you a holistic view of your business by seamlessly consolidating your data from ERP, reducing spreadsheet chaos, and improving collaboration. With Intelligence Reporting, you can automatically run and distribute fully customizable reports in Microsoft Excel, so you spend more time analyzing the data, and less time locating and preparing it. You have the choice to either customize the ready-to-use reports or create new reports to suit your business’s unique requirements, ensuring that visibility of your information is always just a click away.


With BI and reporting, you could enjoy benefits including,

  1. Software that suits your business’s needs
  2. Better insights for more informed business decisions
  3. Save time with report automation
  4. Reports are ready to use
  5. Complete control over your finances
  6. Complete control over the level of detail in reports
  7. Automated report distribution


Customer Relationship Management (CRM) and e-Marketing

Win new business, retain and grow existing customer business

With CRM and e-Marketing, you can have end-to-end visibility of your sales and marketing activities and a single view of the customer across your organization. Open up new opportunities for growth with greater insight into business performance, better efficiency and productivity, and more effective communications.


You have the tools at your fingertips to find new customers, reduce sales cycles, and build lasting, more profitable relationships.

  1. Track your sales opportunities from lead generation to close.
  2. Exceed your customers’ expectations with outstanding customer service and support.
  3. Provide the customer care team with the ability to record customer queries/incidents which need to be followed-up
  4. Plan, execute, and evaluate the success of your marketing campaigns with ease.
  5. Enable your workforce to access customer information anytime, anywhere with mobile access.
  6. Reduce duplication of data and work by giving employees a means of updating a single, central database.
  7. Make more informed business decisions by providing managers a better view of your business and of customers.


Human Resource Management (HRM)

Human Resource Management is not easy in the Property Management industry. It is difficult to fully fulfill the Hong Kong employment regulations such as EAO(713), 418 and Statutory Minimum Wage . Payroll calculation of multiple employments is also complicated and error-prone. Moreover, roster and leave management for field or site employees is complicated due to salary variation of substitute employees under different contracts. In addition, payroll process is inefficient due to high volume of employee enquires and slow leave approval process. Data World understands your industry and its difficulties, and has thus developed an industry-specific solution to help you face all these challenges.


Specific HRM Solution for Property Management;

Solve Complicated HRM Problems

  1. Combined handling of roster and leave in one view
  2. Support the payroll calculation, roster and leave management of substitute employees as well
  3. Support integration with different attendance systems
  4. Full compliance with HK Employment Ordinance , such as EAO (713) , 418 and Statutory Minimum Wage
  5. Automatic Payroll and Back Pay calculation according to user-defined payroll policy settings
  6. Support single employee with multiple employments
  7. Effective talent management – user-defined portfolio of skill sets for position matching
  8. User-defined Report/Query Tools


Brochure Download
DW-iHR HRMS for Property Management (English version) PDF - 2.4 MB
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