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Challenges faced in NGO

In today’s rapidly changing environment, NGO sector is indeed facing various challenges such as management of budget allocation, streamlining of operational flow and formulation of effective campaign strategies.  Data World understands these challenges and has thus developed solutions including Donor Relationship Management system and Decentralization Application to assist NGOs in resolving the various issues. Integrated with the advanced Accounting and Financial system, our solutions automate the organizational procedures to achieve better performance, minimize time and costs, as well as optimize efficiency with immediate access to critical information.


Solutions for NGO
Accounting and Financial Management

An effective accounting / financial management application offers better decision-making capabilities, accurate information and control, improves cash flow and paces with organization growth.   From basic features such as creating and issuing purchasing orders, handling invoices, managing budget to complex project-based accounting, Data World provides a range of scalable, web-based, proven and award-winning accounting and financial solutions that assist organizations to operate efficiently, comply with fiscal regulations, underpin strong organization governance and drive organization performance.

  1. Comprehensive accounting and financial management

- General Ledger

- Accounts Payable

- Accounts Receivable

- Bank Reconciliation

- Check and form printing

  1. Effective Budgeting and Planning

With more control over your budgeting and planning process, you can create effective, more accurate budgets and forecasts, and render a true analysis of organization performance.

  1. Manage payables with ease
  2. Get paid faster
  3. Bank reconciliation in minutes
  4. Allow users to further understand the organization’s financial status by multi-dimensional analysis
  5. Drill-down financial and management reporting tool



Purchase Management

Strengthen vendor relationships, interaction with streamlined purchasing

Make the right decisions sooner by automating—and adding visibility—to every facet of your purchasing process. Our Purchase Management solution keeps you in sync across purchase requisitions, purchase orders, receipts, invoices, and returns to save you time. All that transparency means everyone works from the same, real-time intelligence.


Purchase Order

The core component of an effective purchasing system, Purchase Order fully integrates with Accounts Payable, Inventory Control and Order Entry to power up efficiency, maximize savings and enhance vendor and customer relations.

  1. Track your top vendors to get the best price, terms and delivery.
  2. Automatically update active, standing, future and blanket purchase orders.
  3. Combine multiple purchase orders on a single receipt and multiple receipts on a single invoice.
  4. Support various costing methods, such as Most Recent Cost, Standard Cost, Average Cost, Vendor Cost, and Last Unit Cost.
  5. Automatically produce purchase orders from Inventory Control reorder information or from Order Entry orders.


Intelligence Reporting

Gain better visibility to make fast, effective decisions

Intelligence Reporting gives you a holistic view of your organization by seamlessly consolidating your data from ERP, reducing spreadsheet chaos, and improving collaboration. With Intelligence Reporting, you can automatically run and distribute fully customizable reports in Microsoft Excel, so you spend more time analyzing the data, and less time locating and preparing it. You have the choice to either customize the ready-to-use reports or create new reports to suit your organization’s unique requirements, ensuring that visibility of your information is always just a click away.


With BI and reporting, you could enjoy benefits including,

  1. Software that suits your organization’s needs
  2. Better insights for more informed decisions
  3. Save time with report automation
  4. Reports are ready to use
  5. Complete control over your finances
  6. Complete control over the level of detail in reports
  7. Automated report distribution


Service Unit Decentralization Management

Purchase Request and Approval

Service unit creates purchase request with different approval amount for different level of approval hierarchy.  Each user can assign separate security settings to access different service units.


Petty Cash

It provides user to input the petty cash request and uploads to General Ledger(GL) by batch mode for respective service units.


Payment Application

It creates and maintains payment requests for headquarters and service units. Supervisor has to verify and confirm each transaction record before it is uploaded to the Financial system.


Receipt System

Integrated with the financial management system, it is a centralized application for receipts management for both headquarters and service units. Functionality such as refund, bank in, issue and cancel receipts are also included.


Asset Management

Asset Management lets you to define the depreciation strategy that best accomplishes your objectives for both tax and financial reporting, while meeting your operational requirements. You can define any number of books for tax reporting, financial reporting, asset disposal, asset transfer asset handheld management, and each book can have different depreciation rules.


Donor Relationship Management

Donor Relationship Management is designed to establish and enhance long-term relationship with donors, facilitating and improving the efficiency of donation campaigns. The system offers a full picture of the donation history and the transactions per donor for better understanding of donors’ preference and behavior.


Human Resource Management (HRM)

Human Resource Management is not easy for NGO. It is difficult to fully fulfill the Hong Kong employment regulations such as EAO(713), 418 and Statutory Minimum Wage. Payroll calculation of multiple employments is also complicated and error-prone. Moreover, manual handling of roster and leave for is time consuming. In addition, payroll process is inefficient due to high volume of employee enquires and slow leave approval process. Data World understands NGO and your difficulties, and has thus developed an industry-specific solution to help you face all these challenges.


Specific HRM Solution for NGO;

Solve Complicated HRM Problems

  1. Combined handling of roster and leave in one view
  2. Support integration with different attendance systems
  3. Full compliance with HK Employment Ordinance , such as EAO (713) , 418 and Statutory Minimum Wage
  4. Automatic Payroll and Back Pay calculation according to user-defined payroll policy settings
  5. Support single employee with multiple employments
  6. Support Funding Source Allocation
  7. User-defined Report/Query Tools


Brochure Download
DW-iHR HRMS for NGO (Chinese version) PDF - 2.6 MB
Epicor ERP Financial Services Overview (English version) PDF - 2.1 MB
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